In addition to the required fields, you can add more information about each item as needed for your auction.
Item Details Page page for the item.
Note that the available tabs and information will change depending on how you define each item.
Add or Modify Images
To add an image, either click Add Image (under Action) or select the Images tab and then click Upload New Image. Follow the instructions to Add and Modify Images.
Add or Remove Tags
To add a tag for the item, type the name of the tag in the Tags box. A tag cannot have any spaces.
To modify tags for multiple items, see Modify Tags for Multiple Records.
Edit Summary tab details
Most modifiable information about an item is on the Summary tab.
To edit the information in a section, click the Edit icon (blue pencil).
To save changes in a section, click the Save icon (blue check mark).
To undo changes in a section and exit edit mode, click the Undo icon (white arrow).
Required. Each item in your auction is given a unique item number (often shown as Item#). Item numbers don't have to be simple numbers. You can use letters, but each item number can only be used once.
You can Renumber Items later if needed.
Required. The item title is a one line descriptive name for the item. The Title will be used to identify the item on Bid Sheets, in the Bidder Statement, and in the Catalog.
Required. The item type controls how the item behaves - see Item Types for details. You cannot change the list of available types; it is defined by Auctria. You can change the item type defined for an item.
Item categories are user-defined. You can use categories in the online or printed catalog, or to group similar items together. See Define Item Categories for more information.
The Live# determines the order in which items are auctioned in a live event.
You can manually Change the Order of Live Auction Items as needed.
More details about an item. This can span multiple lines of text. When shown online, any URLs in the description will be converted to clickable links.
Terms and Conditions
Terms and Conditions for the item.
The Donor that provided the item. The Donor name and address may appear with the item online, in bid sheets, and in the auction catalog if the Donor is set to Acknowledge Publicly and Show Address Publicly. See Open a Donor Record to View or Editfor more information.
The name of the person who was the contact for the Donor.
If you want to show a different value on the donor receipt than the item's value, you can provide a Receipt Value here. If this field is left blank or set to 0 then the receiptable value is assumed to be the full item value,
This field is most commonly used by Canadian non-profits that need to issue a tax receipt to the donor that must reflect the true cost of the item, if it was purchased on sale.
Information purposes only. Check the box to indicate that a receipt is required. The system does not automatically take any action based on this field.
The Value of the item that should be displayed publicly. You can enter -1 to categorize the item as Priceless.
This field is used when the Taxable Value of the item needs to be defined as something different than the value. In most cases this field can be left blank. The Taxable Value is assumed to be the value unless you specify otherwise.
The most common case for having to provide a different Taxable Value is when you are selling gala tickets, for example at $150 per ticket but the Taxable Value of the evening is considered only $50, allowing bidders to claim a $100 tax deduction on the ticket price paid. In this case, you would set the ticket value at $150, which is the receiptable price for the purchase, but set the Taxable Value at $50. Then you enable the display the tax receipt amount on each bidder's statement for the amount of the difference of $100 per ticket.
If the item's Value is Priceless (entered as -1), then the default Taxable Value will not be shown. If you want the entire amount of the bidder's bid to be tax deductible then enter -1 as the taxable value as well.
See Set Sales Tax Amounts for more information.
Sales tax category
Sales tax categories are user-defined. You can use categories to organize items for your event, and to make it easier to filter items. See Define Item Categories for more information.
Consignment categories are user-defined. See Manage Consignment Items for more information.
The minimum cost for a consignment item. This amount can be defined whether or not a consignment category is also defined. If a consignment category is defined, and a percentage for calculating minimum expense is used, the Consignment Minimum defined here will be used as the lowest expense possible.
The maximum cost for a consignment item. This amount can be defined whether or not a consignment category is also defined. If a consignment category is defined, and a percentage for calculating maximum expense is used, the Consignment Maximum defined here will be used as the highest expense possible.
For Sale Items
The number of tickets available for this item.
Show during bidder registration
If selected, the item will be shown online when bidders register.
Show on online purchase page
If selected, the item will be shown online when bidders make a purchase.
Print bid sheet
If selected, the item will be included in the printed bid sheet.
For more information about For Sale Items, See For Sale Items.
The default quantity is 1. If you have more than one of an item, you can enter the actual number of the item you have available. For example, a dinner party with 12 seats available.
Allow multiple winners
If selected, the system will allow more than one bidder to win the item.
For silent and online auction items, the Starting Bid specifies the minimum bid a bidder can place on an item.
The minimum bid amount is only enforced for online bidding or pre-bidding. It can also be shown on the bid sheet or in the catalog.
The Bid Increment denotes the minimum amount a bid must be raised by for an online or silent auction item.
If you configure the bid sheets to pre-populate the bid amounts, then this will only happen on items that have both a Starting Bid and Bid Increment applied.
Buy It Now Price
The Buy-It-Now Price offers a bidder an opportunity to purchase the item and stop further bidding. This is supported for online and silent auction items.
The Buy-It-Now Price can be displayed in a box on the bid sheet. See Multiple Quantities for details on how Buy-It-Now Price interacts with an item supporting multiple winners
Allow online pre-bidding
For silent auction items. If selected, online pre-bidding will be allowed for this item.
Override online bidding starts at
Use this override field if you need to set a start time/date other than the auction default. If left blank then the auction default time is used.
This field only applies to items with a type of online.
Override online bidding ends at
Use this override field if you need to set an end time/date other than the auction default. If left blank then the auction default time is used.
This field applies to items with a type of online, silent (with allow online pre-bidding = yes), and for-sale (ticket) items. For tickets, you could use these to automatically set the time when different items start or end in a purchase element. For example, you can set the end time on an early bird ticket item and the start time on a regular ticket item.
Is basket lot/package?
If selected, the Contents tab will become available, allowing you to define the items in the basket lot/package. See Manage Baskets and Packages for more information.
Is gift certificate
If selected, the item will be identified as a gift certificate. The system can generate a simple gift certificate for each gift certificate item. Gift certificates can also be identified on the checkout page and bidder statement page so bidders can know if they have to collect one. SeeCreate Gift Certificates for more information.
If selected, then this item is shown on the Highlights page in the auction website, and included in the Highlights slide show in Kiosk Mode.
Exclude from catalog
If selected, the item will not be shown in either the online or printed catalog.
Where items are physically located in the auction.
For silent auction items, the time when bidding on this item is set to close during the auction.
Display page text
Text to be used in place of the item description on the display page.
Bid sheet text
Text to be used in place of the item description on the bid sheet page.
Text to be used in place of the item description on the gift certificate.
Text to be used in place of the item description on the printed and online catalog.
A block of text shown on the bidder statement where the item is referenced. Statement text is shown in addition to the item description if an item description is available.
Internal information about the item. Not shown publicly.